What are the key Documents for FSSAI Registration?

FSSAI registration is the first step for food businesses in India. However, you must gather the necessary documents for FSSAI registration. Proper documents help to avoid delays and bring quick approval. This also helps businesses to operate and build customer trust. You can submit the documents on the official FoSCoS portal. In this blog, you will learn the complete list of documents, the registration process, and more.

What is FSSAI Registration?

FSSAI registration is a compulsory authorization for all FBOs in India. The full name of FBO is Food Business Operator. They will get it from the Food Safety and Standards Authority of India (FSSAI). In other words, it is a 14-digit registration number. It is also known as a license number that is printed on all food packages. This confirms that your food meets quality and safety standards.

However, you must prepare the required documents for FSSAI registration. This will help to make a quick approval of registration. You can get your FSSAI license from the official FoSCoS portal. Once registered, your business will become official and build consumer trust.

Types of FSSAI Registration

An FSSAI Registration depends on the business types, production capacity, and turnover.

Below are the three main types:

a) FSSAI Basic Registration

This applies if an FBO has an annual turnover of up to 12 lakh. This is for a small type of food businesses. They have to fill out and complete Form A for this registration.

b) FSSAI State License

This is a kind of license that suits medium-sized businesses. They operate across a single state. The annual turnover for this license is exceeds to Rs. 12 lakh and up to Rs. 20 crore and operation limited to one state, you can apply for this license by filling out a Form B.

c) Central FSSAI License

A Central license is suitable with an annual turnover of more than Rs. 20 crore. This is significant for large-scale food businesses. These businesses operate across multiple states. As an FBO, you can apply for it by using Form B.

Key Importance of Documents for FSSAI Registration

Here are the key importance of documents for FSSAI registration:

Compliance and avoidance of penalties

A correct document serves as strong proof. It determines that you follow the rules of the Food Safety and Standards Act, 2006. This helps to avoid penalties and enforcement actions.

Compulsory for Online Operations

Every e-commerce platform must have valid and necessary documents. This helps to maintain food safety compliance. It also helps to maintain consumer safety and support business growth.

Consumer Trust and Brand Value

Valid documents for FSSAI registration confirms quick and effective registration. A 14-digit FSSAI license number and logo are considered a compulsory requirement. This helps to increase brand value and builds customer trust.

Business Expansion and Funding

A proper FSSAI license simplifies the process of getting business funds. A food business can also attract investors. Many financial institutions and investors maintains regulatory compliance for business purpose. It is because it acts as a key indicator for business reliability. It also confirms food quality and safety.

Operational Safety and Quality

A key document, like FSMS, helps food businesses to keep food safe for consumption. The FSMS means Food Safety Management System. The customers’ health is remains protected. It is because it helps to identify, and reduce food related issues.                                                                                                                               

Key Documents for FSSAI Registration

Listed below are the key documents for FSSAI registration:

Documents for All Types of FSSAI Licenses

a)      Business address proof

A rent agreement, lease, utility bill, or ownership papers.

b)      Identity and Address Proof

Aadhaar, Passport, Voter ID, Driving License, etc.

c)      Passport-sized photo of the applicant.

d)      Product catalogue

A list of all products for manufacture, sale, or distribution.

e)      Business Constitution or Type Proof

It include the Certificate of Incorporation for companies. Partnership Deed, and Proprietorship Registration Certificate.

f)       Food Safety Management System Plan

g)      A self-declaration form as per FSSAI requirements.

h)      NOC (No Objection Certificate from the local authority or health    department, if applicable.)

i)       Water Testing Report for businesses required only if water is used as an ingredient or for processing.

Basic Registration

a) Form A

A completely filled and signed application form.

b) A declaration for the type of business.

c) Food Handler Certificate (if applicable).

State and Central License Documents

a) Form B

Application form completely filled and signed.

b) Layout Plan

A simple map or blueprint showing the size and area of the food unit.

c) List of Directors/Partners

Contact details and photocopies of photo ID

d) Water Analysis Report

e) Authority Letter

A letter from the manufacturer nominating a responsible person.

f) Equipment and Machinery Details

g) NOC

No Objection Certificate from the local authority

h) Health No Objection Certificate

Health NOC from the health department, if applicable.

i)       Food Categories List

j)       Recall Plan for central license holders (If applicable)

k)      Import Export Code (DGFT) and other required certificates, if needed (required only for importers/exporters).

l)       Form IX (Nomination of a responsible person)

m)   Supporting documents

Evidence of turnover and transportation information (required only if transport is part of operations)

Steps to Apply for FSSAI Registration

Listed below are the steps for FSSAI registration:

Step 1: Visit the FoSCoS Portal

You need to visit the official FoSCoS portal. The FoSCoS stands as Food Safety Compliance System. This is the official government portal for registration.

Step 2: Create a User Account

The next step allows you to click on the "Sign Up" option to make a new user account. Then, enter your:

a) Full name

b) Email address

c) Mobile number

An OTP will be given to you to check the details. OTP means one-time password. The account gets active and ready to use. In case you have an existing account, you can directly log in with your existing details.

Step 3: Select the License Type

You need to choose the correct license types as per your business needs. So, click on the “Apply for New License/Registration” option to select it. Here are the three options:

a) Basic Registration

b) A State License

c) A central License

Step 4: Fill out the Application Form

Fill out and complete the application form with the required information. You have to use Form A for Basic registration. In case of a State or Central License, use Form B.

The form consists of:

a) Name of the business

b) Address

c) Phone Number

d) Email Id

e) Type of food business operation

f) Number of employees

g) Other required details.

Correct details help to make a smooth approval and avoid unnecessary delays.

Step 5: Upload Required Documents

This step allows you to upload the required documents for FSSAI registration. It must be uploaded in scanned copies. Each file size must be within 2 MB. A proper documentation helps to avoid rejection. It also simplifies the registration process.

Step 6: Pay the License Fees

The portal gives a secure online payment options. So, you need to make an online payment of the FSSAI registration cost. You will get a confirmation from the portal. An Application Reference Number (ARN) will be given. This number helps you to check the application status.

Step 7: Review and Inspection

The FSSAI authority will check your submitted application and documents. You will get confirmation that they meet all food safety requirements. In most cases, they have the right to conduct a physical inspection at the premises. If there is a need for a correction, you will be notified.

Step 8: License Approval and Download

This is the last and final step of this process. Once approved, you will get an FSSAI Registration Certificate. You can get it by logging in to the official FoSCoS portal. It also allows you to download it in PDF form. The certificate contains a 14-digit license number. FSSAI licenses remain valid for one to five years.

FSSAI Registration Cost in India

Below is a table that outlines the FSSAI registration cost:

Conclusion

Every food business operator must have the right documents for FSSAI registration. Proper documentation smoothens the registration process and avoids delays. This also helps to strengthen the business credibility and builds consumer trust. So, you must understand the right documents as per your business needs. You can apply for registrations and upload documents from the official FoSCoS portal. If you want assistance with an FSSAI license, reach out to Online Legal India.  

FAQ

Q1. What are the list of documents for FSSAI Registration?

There are various lists of documents for FSSAI registration. Here they are:

1. Identity and Address proof like Aadhaar card, PAN card, utility bill or Voter ID
2. A photograph of the business owner
3. List of food products
4. Food Safety Management System (FSMS) Plan
5. Business Proof
6. Other required documents for certain business types.

Q2. Can I submit the documents for FSSAI registration online?

Yes, you can submit the FSSAI registration documents online on the FoSCoS portal. During registration, you must upload in a scanned copy.

Q3. Are there different document requirements for Basic, State, and Central FSSAI registration?

Yes, there are different documents required for FSSAI Basic, State, and Central registrations or licenses.

Disclaimer

This article is for informational purposes only and does not constitute legal advice. Online Legal India is a digital platform. If you require legal assistance, we strongly recommend consulting a qualified lawyer or law firm.