Process of GST Number Search Online

A GST number search is a simple way to verify the authenticity of any registered business in India. It helps ensure trust, transparency, and smooth transactions in both online and offline dealings. With just a few clicks on the official GST Portal, anyone can access verified business details. This article will provide you with complete information on the process of GST number search online.

What is a GST Number?

A GST number, also called a GSTIN (Goods and Services Tax Identification Number), is a unique 15-digit code given to every business registered under GST in India. It acts like an official ID for businesses and is required for collecting and paying GST. This number helps track tax payments and ensures transparency between buyers, sellers, and the government. Every GSTIN is based on the state code and PAN of the business, which makes it easy to identify and trust genuine businesses in India.

Why Should You Verify a GST Number?

Verifying a GST number is a smart and essential step before doing business with any company in India. Here is why you should verify a GST number:

• Avoid Frauds and Fake Invoices

Many times, some businesses use fake GST numbers to charge GST illegally. They collect tax from customers but don’t pay it to the government. This is a clear sign of fraud. By verifying the GST number on the official GST portal, you can immediately find out if the GSTIN is valid and registered. This protects you from scams and helps ensure you are not paying tax to the wrong person.

• Ensure Input Tax Credit (ITC)

For businesses, especially those dealing with vendors or suppliers, a valid GSTIN is important to claim Input Tax Credit. If you purchase goods or services from someone with an invalid or fake GST number, your ITC claim might be rejected. Verifying the GSTIN in advance helps avoid financial losses during tax filing.

• Confirm Business Authenticity

A GSTIN search provides important details like the legal name of the business, type of registration (composition or regular), status (active or cancelled), and place of operation. This can confirm if the business details match what was shared with you. It is a good way to confirm the identity and credibility of a company before working with them.

• Build Trust and Transparency

When customers know that you have verified your vendors or that you share your verified GST number openly, it builds trust in your brand. Transparency in tax details helps maintain a professional image and avoids unnecessary legal trouble in the future.

• It is Quick, Free, and Easy

You don’t need to be a tax expert to verify a GST number. Just visit the GST Portal, click on ‘Search Taxpayer,’ enter the 15-digit GSTIN, and the results will show all the important information.

Where to Search for a GST Number?

You can search and verify any GST number easily on the official GST Portal, which is managed by the Government of India.  It is free, quick, and available 24/7. This tool is useful for customers, vendors, and businesses who want to confirm whether a GST number is real and valid. Always use the official site to stay safe and ensure your transactions are with registered businesses.

Process of GST number search online

Searching for a GST number online is simple, quick, and completely free. The following details include the process of searching for a GST number online:

Step 1: Visit the Official GST Portal

Go to the Government of India’s official GST website. This is the only authentic platform for all GST-related services, which includes taxpayer verification.

Step 2: Click on “Search Taxpayer”

On the homepage, look at the top menu bar and click on ‘Search Taxpayer’. You will get three options, which are mentioned as follows:

• Search by GSTIN/UIN
• Search by PAN
• Search by State

To search for a specific GST number, select ‘Search by GSTIN/UIN’.

Step 3: Enter the GST Number

Now, enter the 15-digit GSTIN of the business you want to verify. Make sure to double-check the GSTIN for any errors before submission.

Step 4: Complete the CAPTCHA

You will need to enter a CAPTCHA code to confirm you are not a robot. Type the code shown on the screen and click “Search”.

Step 5: View the GST Details

If the GSTIN is valid, the system will display all the registered details of the business, which includes the following:

• Legal name of the business
• Trade name (if any)
• State and jurisdiction
• Registration type (Regular or Composition)
• GSTIN status (Active/Cancelled)
• Date of registration

If the GST number is fake, inactive, or not registered, the system will show an error message or “No record found.”

How to Search GST Number by PAN?

If you want to find all the GST numbers (GSTINs) linked to a specific PAN (Permanent Account Number), the Government of India offers a quick and easy online process through the official GST Portal. Here is how to search a GST number using a PAN:

Step 1: Visit the Official GST Website

Go to the official GST portal developed and managed by the Goods and Services Tax Network (GSTN). It is safe, free, and accessible 24/7.

Step 2: Click on ‘Search Taxpayer’

From the homepage top menu, click on “Search Taxpayer”. A drop-down menu will appear.

Step 3: Select ‘Search by PAN’

From the drop-down, click on ‘Search by PAN’. This option allows you to search all GSTINs registered under a particular PAN, regardless of state or registration type.

Step 4: Enter PAN Details

Type the 10-digit PAN number in the search box. You need to make sure that there are no spelling errors or spaces in between.

Step 5: Enter the Captcha Code

To proceed, enter the CAPTCHA code displayed on the screen to confirm you are a human user.

Step 6: Click on ‘Search’

Once you click the “Search” button, the website will display a list of all active and inactive GST numbers (GSTINs) registered with that PAN.

Things to Check in the GST Number Search Result

Once you enter a GST number (GSTIN) on the official GST Portal, you will see important details about the business. The following details include the key things you should carefully check in the GST number search result:

• Legal Name of the Business: This is the official name of the business as per government records. It must match the name mentioned on the invoice or shared with you.
• Trade Name (if any): Some businesses use a trade name or brand name that is different from their legal name. For example, the legal name could be “XYZ Enterprises”, and the trade name might be “FreshMart Grocery.” Make sure both names are genuine and related.
• GSTIN Status (Active or Cancelled): Always check the status of the GST number. If the status is Active, the business is currently registered and allowed to collect GST. If it shows Cancelled, the GSTIN is no longer valid and should not be used.
• Date of Registration: This tells you when the business got its GST registration. This can help verify the experience and credibility of the business. A long-standing GSTIN often shows stability and consistency.
• Constitution of Business: This part shows what kind of business entity it is, such as proprietorship, partnership, Private Limited Company, LLP, and others. It helps you understand the business structure and its legal responsibilities.
• Type of Taxpayer: It will show whether the business is registered as a Regular Taxpayer, Composition Dealer, or under any special category. This also tells you how they charge GST and file returns.
• Principal Place of Business: The address listed here is the registered location of the business. Check if this matches the address on invoices, bills, or websites.

Common Issues and Solutions in GST Number Search

While searching for a GST number (GSTIN) online through the official GST Portal, users sometimes face errors or confusion. Here are the common issues and solutions in GST number search:

Issue 1: “No Record Found” or Invalid GSTIN Message

This usually happens when the GST number entered is incorrect, has typing errors, or the GSTIN has been cancelled or deactivated. Double-check the GSTIN (15-digit code) you entered and make sure there are no spaces or wrong characters. If the GSTIN is correct but still shows invalid, it might have been cancelled or suspended. Ask the business to provide a valid and active GST number.

Issue 2: Website Not Working or Slow Response

The GST Portal may be down due to technical updates, server overload, or high traffic. Try refreshing the page after a few minutes. Clear your browser’s cache and cookies. Open the site in another browser or in incognito/private mode. Avoid searching during peak hours (like the last dates of return filing).

Issue 3: CAPTCHA Not Working or Not Loading

Sometimes CAPTCHA images don’t load properly due to internet speed or browser issues. Reload the page and wait for the CAPTCHA to appear fully. Use a reliable internet connection and update your browser to the latest version. If the problem continues, switch to another browser like Chrome, Firefox, or Edge.

Issue 4: Multiple GST Numbers for One PAN and Confusion in Identifying

If a business has multiple branches in different states, each one will have a different GSTIN but the same PAN. Use the ‘Search by PAN’ feature on the GST Portal to view all GST numbers linked to that PAN. Cross-check the state, trade name, and business type to find the correct one.

Is It Safe to Search GST Numbers Online?

Yes, it is completely safe to search GST numbers online if you use the official GST Portal. This website is maintained by the Goods and Services Tax Network (GSTN) and is fully secure and government-authorised. When you search for a GSTIN (Goods and Services Tax Identification Number) on this portal, you are only viewing public information that is legally available to everyone. You are not required to log in, share personal details, or make any payments. The process is free, transparent, and user-friendly.

However, always avoid using third-party websites for GST searches, as they may store your data, show outdated information, or even misuse your input. The government does not approve or recommend any external site for GSTIN verification. Using the GST Portal helps you check the authenticity of businesses, avoid fraud, and ensure you are dealing with GST-compliant vendors. It is a smart and safe way to confirm details like business name, registration status, and GST number validity.

Verifying a GST number online is more than just a formality, but a smart move toward safer, more trustworthy business. With a few simple steps on the official GST Portal, you can protect yourself from fraud, ensure legal compliance, and build confidence in every transaction. Stay alert, stay informed, and always verify before you trust. In this article, you have learned about the process of GST number search. Contact Online Legal India to get assistance and support in filing for GST registration from professional experts.