APEDA Modification Process Online

The APEDA modification process online allows registered exporters to easily update their profile, product details, or other credentials through APEDA’s official portal. By logging into their account, exporters can submit change requests and supporting documents digitally. This hassle-free process ensures accurate records, smooth export operations, and timely approvals without the need for lengthy paperwork or manual visits to APEDA offices.

This blog will provide complete information on the APEDA modification process online.

What is APEDA Registration?

APEDA Registration is a mandatory certification for exporters of agricultural and processed food products from India. APEDA stands for Agricultural and Processed Food Products Export Development Authority, established under the APEDA Act, 1985. Anyone exporting items like fruits, vegetables, cereals, meat, dairy, or processed food must get this registration. It helps exporters get access to training, financial support, brand promotion, and global market reach.

When Should You Modify APEDA Registration?

If you are an APEDA-registered exporter, it is important to update or modify your registration when there are any major changes in your business details. This ensures your records stay accurate and you continue to receive APEDA’s support and benefits without issues.

You must modify your APEDA registration in the following cases:

• Change in Company Name
• Change in Business Address (Factory/Office)
• Change in Directors, Partners, or Ownership
• Change in Contact Details – Phone, Email, Website
• Change in Bank Account or PAN Details
• Change in Product Category for Export
• Any errors in the original registration

Not updating APEDA details may lead to problems during export approvals, documentation, or scheme benefits. Always keep your APEDA registration up-to-date to avoid penalties and ensure smooth export operations.

APEDA Modification Process Online

The following details include the APEDA modification process online:

Step 1. Log in to the APEDA Web Portal

Use your existing user ID and password to access the online APEDA RCMC portal.

Step 2. Access the “Edit Details” or “Apply for Amendment” Option

Look in the dashboard or the action column and click “View/Edit Application Details” or “Apply for Amendment.”

Step 3. Update the Necessary Details

Make the changes you need—updating products, bank info, addresses, contact info, company name, director list, or exporter type. You may need to upload relevant proof (e.g., IE Code updates, board resolutions, partnership deeds, bank certificate).

Step 4. Save Draft and Continue

Click “Save and Continue” after making edits. This saves your progress and ensures data is not lost mid-way.

Step 5. Submit the Application

After confirming all fields, submit the amendment application. You should receive an acknowledgement with a reference number.

Step 6. APEDA Review & Approval

APEDA will review your submission and the attached documents. If accepted, your RCMC will be updated. In case of issues, they may contact you via email or message.

Documents Required for APEDA Modification Process Online

Here is the list of documents required for the APEDA modification process online:

• IEC Certificate (updated)
• PAN Card of the company/firm/individual
• Previous APEDA RCMC Certificate
• GST Registration Certificate
• Bank Certificate or Cancelled Cheque (with printed name)
• Registered Office Address Proof
• List of Directors/Partners/Proprietor
• PAN Cards of Directors/Partners
• Aadhar Card of Authorised Signatory
• Board Resolution or Authority Letter
• Partnership Deed (if applicable)
• CA-Certified Turnover Certificate (if requested)

Things to Keep in Mind During APEDA Modification

Let us discuss the things to keep in mind during APEDA modification:

1. Correct Portal & Login Credentials

• Use the DGFT e?RCMC portal (APEDA issues RCMC via DGFT since July 2023).
• Ensure you have the correct IEC?linked login, not APEDA’s old portal.

2. Check What You Can Modify

You can update all key business details:

• Export product list
• Company name or branch addresses
• Directors/partners/proprietor
• Contact info (email, phone)
• Bank account details
• Exporter type (Manufacturer ↔ Merchant)

3. Gather & Upload Valid Documents

Always attach self-attested proofs when modifying:

• IEC certificate
• Company records (Gazette, board resolution, partnership deed)
• Bank certificate & cancelled cheque
• Proof of address/name changes (e.g., Registrar certificate)

4. Save Draft & Review Carefully

• Use the portal’s Save Draft feature before submission.
• Double-check all entered data, as once submitted, edits cannot be changed until the next modification.

5. Keep Track of Acknowledgement

• After submission, note the acknowledgement number or reference.
• Regularly track application status on the DGFT portal.

6. Allow Time for Approval

• Modification is not instant, as it is reviewed by APEDA through DGFT.
• If there are issues, you will be contacted to fix or resubmit details.

7. Maintain Consistency Elsewhere

• Ensure your changes are consistent across IE code, GST, and other registrations (e.g., FSSAI).
• Inconsistencies between documents may cause application rejections.

8. Avoid Common Mistakes

• Don’t upload wrong file formats or unverified documents.
• Avoid submitting incomplete information, errors can block the approval.

9. Plan for Financial Assistance (If Applicable)

• If you are applying for APEDA schemes, update details before you file the project proposal.
• Any change in ownership or management must be reflected in RCMC before you submit the scheme documents

10. Record & Save Updated Certificate

• Once approved, download the updated RCMC and save it.
• It is your proof for export clearances, scheme eligibility, and audits.

How to Track Modification Status?

The details below include the two ways to track the modification status:

1. Using the DGFT e?RCMC Portal

Since July?2023, APEDA has now managed RCMC via the DGFT e?RCMC platform.

Steps to track your amendment:

• Go to DGFT’s Common Digital Platform and log in with your IEC-linked ID.
• Navigate to Services → e?RCMC → Track Application Status.
• Choose “RCMC” and the sub-category “Amendment of RCMC”.
• Enter your IEC number and application reference number.
• Click Search to view the current progress, like "Under review" or "Approved".

You can also view full application details, your submitted documents, payment status, and download the updated RCMC once approved.

2. Using APEDA’s i-Track Portal

APEDA’s i-Track system is another useful tool to monitor your application

To track via i-Track:

• Visit the APEDA tracking portal and log in using your RCMC number, user ID, and password.
• Choose “Track Application Status” on the dashboard.
• Enter your application number (generated at submission).
• The portal will show the current status (e.g., Pending, Reviewed, Approved).

You can check updates any time, no need to wait or submit papers physically.

Common Mistakes to Avoid

Let us discuss the common mistakes to avoid during APEDA modification:

Wrong or Incomplete Login Credentials

Many users enter incorrect IEC-linked login details or forget their credentials. Always make sure you are using the correct IEC number and you have access to the email ID linked with DGFT.

Uploading Incorrect or Unclear Documents

Always upload the following:

• Self-attested, clear scans of documents (like PAN, IEC, Board Resolution)
• Files in accepted formats (PDF, JPEG) and proper size
• Avoid blurred or partially visible documents as they can lead to rejection.

Not Updating All Relevant Information

For example:

• Updating company name but not updating the IEC certificate
• Changing bank details but missing to update cancelled cheque
• This leads to mismatched records, causing delays.

Mismatch in Supporting Documents

Ensure all uploaded documents match:

• Company name across IEC, GST, and bank certificate
• Director/Partner details in ROC, PAN, and board resolution
• Even minor spelling or number mismatches can cause rejection.

Forgetting to Save or Submit the Application

• After editing details, click “Save Draft” before leaving the page.
• Final step: Click “Submit” – just saving a draft does not send it for approval!

Ignoring Application Reference Number

Always note and save the application reference number after submission.

It is needed for:

• Tracking status
• Communicating with APEDA/DGFT support
• Downloading final approval

Delaying Updates after Business Changes

Some exporters wait too long after changing company info, bank, or contact details. APEDA recommends updating within a reasonable time to avoid issues with schemes or compliance.

Not Checking Status Regularly

Once submitted, regularly track your application using:

• DGFT’s e-RCMC “Track Application” tool
• Or APEDA’s i-Track portal
• Missing a query or correction request could delay approval

Not Downloading the Updated RCMC

• After approval, many forget to download and save the new RCMC certificate.
• This can cause trouble during exports or while applying for APEDA schemes.

Who Needs APEDA Registration

APEDA registration is mandatory for exporters dealing in agricultural and processed food products that fall under its notified schedule. Any individual, company, or entity intending to export products like fruits, vegetables, meat, poultry, dairy, cereals, or packaged food must obtain this registration to comply with Indian export regulations and receive recognition as a legitimate exporter.

Benefits of APEDA Registration

Let’s learn the benefits of APEDA Registration:

Access to Financial Assistance and Schemes:

Registered exporters can avail various financial assistance schemes and promotional programs offered by APEDA and the Ministry of Commerce to help improve quality, packaging, and marketing of their produce.

Brand Recognition and Market Development:

APEDA registration enhances credibility in international markets. It enables exporters to participate in trade fairs, buyer-seller meets, and international exhibitions to promote their products and connect with global buyers.

Export Market Intelligence and Support:

APEDA provides exporters with valuable market research, guidelines, and updates on international standards. This information supports exporters in reaching new markets and complying with destination country requirements efficiently.

Ease of Documentation and Compliance:

With an APEDA registration, exporters gain smoother processing of export documentation and compliance with mandatory requirements, making their export operations faster, more transparent, and hassle-free.

Keeping your APEDA registration updated is not just a formality, but a smart move for every serious exporter. Timely modifications ensure smooth exports, uninterrupted benefits, and compliance with government norms. Whether it is a change in your company name, address, or bank details, update it online through the DGFT portal with the right documents and attention to detail. This article provided a detailed guide to the APEDA modification process online. Contact Online Legal India to get support and guidance in filing an APEDA modification from professional experts.